Coordinator, Virtual Events

Coordinator, Virtual Events 

Haymarket Media, Inc. is seeking a Coordinator, Virtual Events to join its Events team. This position is located in our New York City office with a hybrid schedule (three days onsite, two days remote).

Job Overview:

In this role, the Virtual Events Coordinator will work closely with the Events Team Management, Brand Leaders, Marketers and Clients to bring dynamic virtual events to life from start to finish. You’ll play a key role in shaping and managing the events calendar, collaborating with sponsors and partners, and ensuring seamless execution by providing real-time technical support during live events. This is a fast-paced, hands-on role for someone who has a client centric and customer service mindset, is highly organized, creative, and energized by producing polished, engaging virtual experiences.

Responsibilities:

• Project manage and lead the logistics and execution of live and on-demand virtual experiences, including webcasts, webinars, and virtual events

• Act as the primary point of contact and trusted subject matter expert for clients and internal stakeholders

• Schedule and lead kick-off calls and event walk-throughs, advising clients on program flow, platform capabilities, and best practices

• Provide real-time technical support during live virtual events to ensure a seamless, high-quality attendee experience

• Gather, evaluate, and implement client feedback to continuously improve workflows and event delivery

• Support the planning and execution of assigned live, in-person events as needed

• Be on-site or on-call during live events to provide hands-on support and ensure flawless execution

Skills and Requirements:

• Bachelor’s degree required

• 2–3+ years of experience working in a corporate organization or similar professional environment. Experience in supporting or producing events or in project management a plus

• Hands-on experience managing web-based meeting platforms and delivering high-quality virtual events and webcasts across multiple formats, including live broadcasts and webcam-based programs

• Strong foundation in project management or event planning and logistics, with a particular emphasis on virtual and hybrid experiences

• Highly self-directed and motivated, with exceptional attention to detail and a proactive approach to problem-solving

• Meticulously organized, analytical, and tenacious, with a strong follow-up mindset and ability to manage multiple priorities

• Clear, confident communicator with strong verbal and written communication skills

• Collaborative team player who takes ownership, welcomes feedback, and actively supports colleagues to achieve shared goals

What We Offer:

• Competitive compensation package

• Salary range of $55,000–$60,000, commensurate with experience, skill set, functional and/or industry knowledge, education, certifications, and other relevant qualifications

• Paid annual vacation, holidays, and sick time

• Comprehensive health benefits, including medical, dental, and vision coverage

• Competitive 401(k) plan with a generous company matching program

• Life insurance coverage

• Commuter benefits

• Employee referral incentive program

• Tuition reimbursement opportunities

• Access to training and professional development through industry-recognized programs

• A creative, passionate workplace with a collaborative and engaging team environment

• Three-week “Work from Anywhere” benefit to further promote flexibility and work-life balance
  

About Haymarket:

Haymarket has its heart and soul in publishing and media. Since the company was founded half a century ago, Haymarket has always prided itself on being a highly creative business, with an unrelenting focus on the quality of the products and the people. The philosophy has always been quite simple: only by having the highest quality individuals can you produce the highest quality products, combining the best in content, design, production and customer services. Globalization is opening up the world further and provides many opportunities for growth. Haymarket has offices around the world and many of the titles are now truly global brands. Haymarket serves a broad spread of business markets, from marketing to medicine to technology along with exhibitions and live events. Predicting the shape of the business in 3, 5, or 10 years is almost impossible; and the unpredictability is part of the appeal. Haymarket aims to be the perfect company to work with or for – we have the processes and attitude that ensure quality and consistency, and an entrepreneurial spirit that makes every day rewarding. As a Certified B Corporation, we’re proud to be part of a community of companies working together for change, and taking part in collective action to advocate for a shared goal of a global economy that benefits people and the planet.

An equal opportunity employer, Haymarket Media does not discriminate in hiring or terms and conditions of employment because of an individual's race, color, religion, gender, gender identity, national origin, citizenship, age, disability, sexual orientation, marital status, or any other protected category recognized by state, federal, or local laws.

Beware of fraudulent activity where individuals are contacting job seekers claiming to represent Haymarket Media. Please note that only emails from @haymarketmedia.com are legitimate. 

When applying for roles with Haymarket Media, you will receive an email directly from a member of the Talent Acquisition team or communication through LinkedIn.

You can view our open positions on our website US careers section: www.Haymarket.com

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